Expense claims handed in from the app, not from a shoebox.
Staff submit their own claims with a photo of the receipt. Approval, payment and booking follow in one line.
Pay back what people spent without chasing receipts.
Staff hand in their own expense claims from a phone or laptop: a photo of the receipt, the amount and what it was for. A manager approves, the claim is paid out and it lands in the books with the right VAT.
Expense claims
From phone or laptop
Take a photo of the receipt, add the amount and what it was for, and submit.
Approval by a manager
Claims wait for approval and are visible to the people who decide.
Paid and booked
An approved claim is paid out and lands in the books with the right cost account and VAT.
Receipt kept with the booking
The photo stays attached, so the proof is there at an audit.
Own overview for staff
Everyone sees the status of their own claims: waiting, approved or paid.
No extra seats to buy
Staff who only hand in claims do not make the price go up.
Four steps
- SubmitA photo, an amount and a short description.
- ApproveThe manager approves or sends it back with a question.
- Pay outApproved claims are paid to the employee.
- BookThe claim is in the ledger with its receipt.
Questions and answers
Do staff need training?
No. Handing in a claim is a photo and three fields.
Can a claim be refused?
Yes. The approver can reject it or send it back, and the employee sees why.
How is VAT on receipts handled?
The VAT on the receipt is booked as deductible where the rules allow it, based on the VAT code chosen at approval.
Goes together with
Purchase invoice approval
Protect company cashflow from duplicate bills and unapproved spending.
Read more →Access ControlUser rights
Let everyone work in the same system and see only what they should.
Read more →Accounting IntegrityDouble-entry books
Keep books that any accountant can follow and verify.
Read more →Ready for a calm back office?
Try the whole program in the live demo, filled with sample quotes, invoices, books and a VAT return. No sign-up, no email, no credit card.